OTB calculation is one of the most important tasks to master when starting a retail business. Failing to calculate the open to buy budget can be detrimental for the business, due to stock problems that will soon arise from improper planning. In fact, a lot of retail & ecommerce startups fail, mainly due to cash flow problems created by poor inventory management.
If you were budgeting for a period that starts tomorrow, this would have been your current stock value (at cost). However; since we always budget for a period well in advance (usually 6 months ahead) this would mean calculating your opening stock well in advance.
Once you have defined your sales, margins and opening stocks in the previous steps, you will plug those numbers in one of the Open to Buy tools we discuss below, to calculate your total buying budget.
2. Clicking the File tab opens the Backstage view of your workbook, where you can open and save files, get information about the current workbook, and perform other tasks that do not have to do with the content of the workbook, such as printing it or sending a copy of it in e-mail.
Before you print a worksheet, it's a good idea to preview it to make sure that it looks the way you want. When you preview a worksheet in Excel, it opens in the Microsoft Office Backstage view. In this view, you can change the page setup and layout before you print.
Sometimes you will want to share your workbook with others. If you are sharing the workbook with someone who also has Excel, you can send your workbook as an attachment to an e-mail message. The recipient can open the workbook in Excel to work with it.
To open a file that was created in another file format, either in an earlier version of Excel or in another program, click File > Open. If you open an Excel 97-2003 workbook, it automatically opens in Compatibility Mode. To take advantage of the new features of Excel 2010, you can save the workbook to an Excel 2010 file format. However, you also have the option to continue to work in Compatibility Mode, which retains the original file format for backward compatibility.
OpenDocument Spreadsheet. You can save Excel 2010 files so they can be opened in spreadsheet applications that use the OpenDocument Spreadsheet format, such as Google Docs and OpenOffice.org Calc. You can also open spreadsheets in the .ods format in Excel 2010. Formatting might be lost when saving and opening .ods files.
An open-to-buy plan is a purchasing budget for future inventory orders that a retailer creates for a specific period. It helps a retailer stock the right amount of the right products at the right time by showing the difference between how much inventory is needed and how much is available.
The open-to-buy formula will help you create forecasts for your OTB plan. The values in your open-to-buy are projections, so they may not be perfectly accurate. But a sensible way to check your numbers is if your actual month-end inventory is within 5% of your prediction.
Inventory budget should be set well in advance, as inventory purchasing should begin no later than one month prior to opening to account for potential shipping delays and merchandising needs adequately.
Open-to-buy (OTB) is an inventory management strategy and formula businesses use to create buying budgets for specific periods of time. It takes into account expected beginning-of-month and end-of-month inventory, planned sales, and planned markdowns. Basically, an open-to-buy budget tells retailers how much they can spend on inventory at some future date, whether it be the holiday season or the month of May.
With open-to-buy planning, retailers can forecast and spend proportionately to sales, meet demands for popular products, and prepare for seasonal surges. By helping retailers keep track of on-hand inventory compared to what is actually needed, open-to-buy planning reduces excessive spending and minimizes waste.
Say you want to create an open-to-buy plan for the holiday season (November to January) at your clothing store. You anticipate heading into the season with $7,000 of inventory. Last year you made $78,000 in sales during this time. This year, however, your customer base has grown and your business is making slightly more, so you anticipate making closer to $90,000. Additionally, you plan to mark down summer items valued at $3,000 by 20% ($600), and you anticipate having about $5,000 of inventory in stock once the holiday period is complete. With all this, your OTB calculation would be:
While larger businesses and corporations make longer-term open-to-buy plans (quarterly, semi-annually, etc.), those running smaller operations with tighter budgets should use shorter-term plans.
For businesses that see large seasonal spikes, create open-to-buy plans for each week. This will ensure you stay on top of seasonal flows and also help your buyers understand which products need to be ordered at higher volumes more frequently during busy periods.
Understanding your inventory and making accurate projections is a key part of open-to-buy planning, and it all comes down to good inventory management. Make your life easier with a fully integrated POS system with inventory controls, so that you can get automated reports, insights, and real-time data on your inventory.
The Microsoft Excel Viewer was retired in April, 2018. It no longer is available for download or receives security updates. To continue viewing Excel files for free, we recommend that you install the Excel mobile app or store documents on OneDrive or Dropbox, from which Excel Online can open the files in your browser. For the Excel mobile app, go tothe appropriate store for your device:
The Microsoft Excel Viewer is a small, freely redistributable program that lets you view and print Microsoft Excel spreadsheets if you don't have Excel installed. Additionally, the Excel Viewer can open workbooks that were created in Microsoft Excel for Macintosh.
Wondershare PDFelement - PDF Editor can not only edit PDF files, but convert PDF to editable Excel, Word, TXT, and more. With OCR support, it can convert scanned PDF to Excel files so that you can open and edit them in Excel.
Although Microsoft Excel can't open a PDF file directly, you can attach a PDF file in an Excel spreadsheet as a hyperlink so that the PDF file will be opened from Excel whenever someone clicks the link.
Right-click the cell that you want to attach the PDF, select Link (Hyperlink if you are using Excel 2010 or older.) Select Existing File or Web Page and choose the PDF file you want to open. Click OK to confirm.
Select the "Create from File" tab, then click the "Browse" button to select your target PDF file. And you can select the option of "Display as an Icon" in the excel file. When you want to open embedded PDF in excel, you can double click the PDF document, and it will be opened by your default PDF program directly.
Step 2. Select a PDF file you want to open and click Import. Then all pages and tables in the PDF file will be imported. Find the page or table you want to open in Excel and click Load to open the page in Excel.
Wondershare PDF Converter Pro is the PDF tool we will use to open PDF in Excel. It can convert any format to PDF format and vice versa. It also has a simultaneous conversion to save you time. Both Windows and Mac versions work well. Below we will take the Windows version as an example and show you how to open PDF in Excel.
Before you open PDF in Excel, you can select specific PDF pages or page ranges to open. Click the selected pages column in each PDF item bar. From here, you can choose PDF pages, or PDF page ranges that you will open. Click on "Convert" to see the PDF to Excel conversion. Then a small folder icon appears on each PDF item bar, click to open the output folder. And then, you can open these output documents with Microsoft Excel.
When clicking on the attached PDF document in Excel, the file can't open and give you an error: Cannot start the source application for this object. If this is the problem you are having, here are 2 tips that may help you.
This is a versatile and self-contained macro that opens another workbook, gets information from it, and then closes that other workbook. This happens so fast that you won't even notice what is happening; it should feel seamless.
C:\sample.xls is the path to the Excel file that you want to open. This must be the full path. It can be for a file that is located on your computer or over a network. Also, don't forget the file extension.
Wb1 is the object that references the workbook that the macro opens. That means that whenever you want to reference this workbook in the code, you write Wb1 and then select the sheet and do something.
Make sure that you put all of the code that gets data from the workbook after the line that opens the workbook: Set Wb1 = Workbooks.Open("C:\sample.xls"), and before the line of code that closes the workbook: Wb1.Close SaveChanges:=False.
Businesses that switch to Mac computers may encounter problems when attempting to open some file types, such as Excel Spreadsheet (XLS) files. Macs do not have a native program for opening XLS files, although spreadsheet software programs made for the Mac can handle XLS files, including Apple's IWork Numbers, a Mac version of Microsoft Excel and OpenOffice's Spreadsheet. You must purchase Numbers and Excel to use them on the Mac; OpenOffice is a free program.
If you need to maintain case sensitivity for your data when performing a join, you can enable the Maintain Character Case (Excel) option from the Data menu. For more information about this option, see Join Your Data(Link opens in a new window).
To restore your new file without any saved updates, open Microsoft Excel first. Then, click Open on the File tab on the Ribbon. At the bottom of the page, after selecting Recent, click Recover Unsaved Workbooks. 781b155fdc